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The Best Man's Emergency Kit: Everything You Need for the Big Day

Writer's picture: Bar Crawl BeautiesBar Crawl Beauties

Being Best Man isn't just about planning the stag do and giving a great speech - you're also the groom's personal emergency responder!




Here's your comprehensive guide to creating the ultimate wedding day emergency kit that'll help you handle any situation like a pro.


The Ultimate Checklist (By Category):

For the Groom's Appearance: Clothing Essentials:

• Spare white shirt • Extra pair of black socks • Spare tie • Emergency cufflinks • Pocket square backup • Black shoelaces • Suit brush • Static remover spray


Grooming Must-Haves:

• Deodorant • Cologne sample • Hair product • Dental kit (floss, mouthwash, mints) • Face wipes • Hand sanitiser • Travel-size hairbrush • Clear nail polish (for laddered tights)


For the Rings and Ceremony: Ring Management:

• Ring cushion/box • Microfibre cleaning cloth • Safe storage pouch • Ring sizing tape (emergency fix) • Small jewellery polishing cloth • Spare wedding band (just kidding!)

Ceremony Essentials: • Order of service copies • Readings backup • Vows copy (just in case) • Speech cards • Tissues • Small torch • Watch (for timing)


For the Party: Tech Support: • Portable phone charger • Multiple charging cables • Spare battery pack • Bluetooth speaker • Adapters • Emergency phone numbers list

Entertainment Backup: • Playlist on USB • Speech backup on phone • Wedding music on separate device • Photos backup • Emergency playlist


For General Emergencies: First Aid Basics: • Plasters in various sizes • Paracetamol • Ibuprofen • Antacids • Anti-allergy medication • Motion sickness tablets • Small first aid kit • Blister plasters


Clothing Repairs: • Small sewing kit • Safety pins (various sizes) • Double-sided tape • Lint roller • Stain remover pen • Super glue • Clear nail polish • Spare buttons

Comfort Items: • Bottled water • Energy bars • Mints/gum • Tissues • Wet wipes • Hand sanitiser • Blotting papers • Small fan


Weather Preparedness: For Rain: • Clear umbrella • Small towel • Hair dryer • Weather app • Venue layout (for indoor photo locations)


For Sun: • Sunscreen • After-sun cream • Cooling spray • Portable fan • Water bottles

For Cold: • Hand warmers • Spare layer • Emergency blanket • Hot drinks flask


Documentation Folder: Essential Papers: • Venue contact details • Supplier contact list • Timeline of the day • Shot list for photographer • Table plan copy • Guest list • Local taxi numbers • Nearby pharmacy locations


Emergency Contacts: Key People: • Wedding coordinator • Venue manager • Photographer • Videographer • DJ/Band • Florist • Caterer • Close family members


Transport Details: • Local taxi firms • Car service contact • Backup drivers • Public transport info • Nearby hotel numbers


How to Pack and Organise:

  1. Main Kit Organisation: • Use a small suitcase or large toiletry bag • Organise items by category • Label everything clearly • Keep emergency items accessible • Use clear plastic bags for visibility • Keep liquids separate • Consider weight distribution

  2. Priority Access Items: Keep These Handy: • Rings • Speech notes • Phone • Wallet • Timeline • Emergency contacts • Tissues • Mints

  3. Location Planning: Strategic Placement: • Morning preparation room • Ceremony venue • Reception venue • Transport • Getting ready location


Pre-Wedding Preparation:

One Week Before: • Gather all items • Check expiry dates • Test all electronics • Charge all devices • Print all documents • Organise containers • Label everything • Create inventory list


Day Before: • Final check of all items • Fresh batteries • Charge devices • Print last-minute documents • Pack strategically • Confirm locations • Brief other groomsmen


Morning Of: • Quick inventory check • Position kits strategically • Brief key people on locations • Keep essential items close • Know where everything is • Stay calm and organised

Pro Tips:


  1. Kit Management: • Keep a checklist • Take photos of contents • Number containers • Use clear bags • Keep receipts • Have backup locations

  2. Delegation: • Brief groomsmen • Assign specific responsibilities • Share location information • Create backup plans • Establish communication system

  3. Communication: • Share emergency numbers • Create WhatsApp group • Establish signal points • Know venue layout • Have backup plans


Remember: While being prepared is crucial, don't let managing the emergency kit distract you from your main duties. The key is to be ready for common issues while staying present and enjoying the day.


Need help planning the perfect stag do so you can focus on these wedding day duties? Contact Bar Crawl Beauties at 02081464000 or Info@barcrawlbeauties.co.uk - we'll handle the party planning while you prepare for the big day!

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